Sports:

Job descriptions

(revised December 7th, 2008)

President

Tasks

Chair Board and Executive Committee meetings and the annual Congress
Oversee activities of Executive Director and other consultants and volunteer staff
Develop WFDF�s strategic plan and set the agenda for Congress, Board, and Executive Committee meetings
Develop one-year operational plans
Act as spokesperson for WFDF and direct WFDF's relations to external organizations
The President shall be the chief executive officer of WFDF. (by-laws)
The Board of Directors may authorize the President to enter into or execute and deliver any instrument in the name of and on behalf of WFDF. Such authority may be general or confined to specific instances. (by-laws)
Read all correspondence on wfdf-executive mailing list
Board member tasks

Secretary

Tasks

Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
Supervise and develop membership services
Oversee organization of annual Congress (give notice and call for agenda items, collect and distribute Congress materials)
Ensure minutes are taken at meetings of the Executive Committee, Board, and Congress (oversee Executive Director), obtain revisions and approvals, and distribute
The Secretary shall have the duty to see that all notices are duly given in accordance with the provisions of the Bylaws or as required by law, shall keep the minutes of the meetings of the Board of Directors and the Congress in a book or books provided for such purposes, and shall maintain a file of such other books and papers of WFDF as the Board of Directors may direct. (by-laws)
The Secretary shall prepare, under the direction of the Board of Directors, periodic reports as may be required under state law. (by-laws)
Read all correspondence on wfdf-executive mailing list
Board member tasks

Treasurer

Tasks

Serve as a member of the Executive Committee (with a monthly conference call), involving strategic definition and review of day-to-day activities of Executive Director
Chair Standing Finance Committee
Develop Budget
Propose membership fees
Monitor the collection of WFDF receivables
Supervise accounting
Supervise financial reporting and distribute a quaterly financial report to the Board
Prepare WFDF annual financial report for Congress
Authorize paying of WFDF bills
Ensure that WFDF obligations to the relevant tax authorities are met
Research legal/liability issues
serve on the Working Committee and shall act as the treasurer and controller of WFDF. (by-laws)
have the care and custody of all the funds and securities of WFDF. (by-laws)
deposit all such funds in the name of WFDF in such bank or trust company as the Board of Directors may elect. (by-laws)
keep an account of all monies received and expended for use of WFDF, (by-laws)
sign all checks, drafts, notes and orders for the payment of money authorized by the Board of Directors. (by-laws)
also negotiate all loans and/or other financial transactions on behalf of WFDF at the direction of the Board. (by-laws)
maintain an up-to-date list of members in good standing,
present a report on the financial affairs of WFDF to the annual meetings of the Congress and the Board of Directors, (by-laws)
be responsible for the filing of all tax returns (if any) as may be required from time to time. (by-laws)
prepare a report to the membership to be published in the newsletter each year. (by-laws)
The Board may, in its sole discretion, authorize the Treasurer to make such payments as may be customary and normal in the ordinary course of business; all extraordinary disbursements must be approved by the Working Committee, subject to the discretion of the Board. (by-laws)
Read all correspondence on wfdf-executive mailing list
Board member tasks

Ultimate Committee Chair

Tasks

Chair ultimate committee discussions
World Games liaison for ultimate competition
Maintain WFDF version of the rules of ultimate
Develop and implement eligibility rules
Develop and implement sanctioned event formats, schedules and seeding
Chair sanctioned event captain's meeting and tournament rules committee
Liaise with other international ultimate organisations - BULA, EFDF, IGO
Handle disabled athlete issues
Read all correspondence on wfdfultimate mailing list
The Ultimate Committee shall address such issues as may affect participants in Ultimate and oversee the world championship competitions, which shall be held in accordance with policies established by the Congress. (by-laws)
Bids for such world championships shall be solicited and approved by the Ultimate Committee or a subcommittee designated for such purpose, subject to the approval of the Board. (by-laws)
All decisions of the Ultimate Committee may be appealed to the Board, and the rulings of the Board on such matters shall be subject to approval by the Congress. (by-laws)
Board member tasks

Overall Committee Chair

Tasks

Chair overall committee discussions
World Games liaison for overall competition
Maintain WFDF version of the rules of overall competitions
Develop and implement eligibility rules
Develop and implement sanctioned event formats, schedules and seeding
Chair sanctioned event players meeting and tournament rules committee
Handle disabled athlete issues
The Overall Committee shall address such issues as may affect participants in overall disc sports and oversee the world championship competitions in each of the individual disc sports, which shall be held in accordance with policies established by the Congress. (by-laws)
Bids for such world championships shall be solicited and approved by the Overall Committee or a subcommittee designated for such purpose, subject to the approval of the Congress. (by-laws)
The Overall Committee shall also have responsibility for maintaining world records, and for proposing revisions to the standards for such world records. (by-laws)
Board member tasks

Guts Committee Chair

Tasks

Chair guts committee discussions
World Games liaison for guts competition
Maintain WFDF version of the rules of guts
Develop and implement eligibility rules
Develop and implement sanctioned event formats, schedules and seeding
Chair sanctioned event players meeting and tournament rules committee
Liaise with other international guts organisations
Handle disabled athlete issue
The Guts Committee shall address such issues as may affect participants in Guts and oversee the world championship competitions, which shall be held in accordance with policies established by the Congress. (by-laws)
Bids for such world championships shall be solicited and approved by the Guts Committee or a subcommittee designated for such purpose, subject to the approval of the Congress. (by-laws)
The Guts Committee shall also have responsibility for maintaining world records, and for proposing revisions to the standards for such world records. (by-laws)
Board member tasks

Board Member

Tasks

Normal Board Member participation (4-6 conference calls per year) and expectation of turnaround on e-mail correspondence within five (5) business days
Approve event hosts and sanctioning
Approve new members
Approve policies and contracts
Special project oversight, as agreed
Read all correspondence on wfdfboard mailing list
Read all correspondence on wfdfmemberlink mailing list

From the election policy, candidates agree to:

Active enthusiasm and commitment.
Serve a global community - all regions, all flying disc disciplines.
Read and refer to the Bylaws and other organizational documents. Make decisions on behalf of the WFDF mission.
Regular access to e-mail and the Internet. Read e-mail at least once a week. Expected weekly e-mail volume is approximately 1-3 hours and could vary depending on time of year. E-mail & votes/polls response 1 week (7 days).
Communicate WFDF business in fluent English.
Keep board communication confidential. Get author approval to forward.
Inform the Executive Committee (ExCom) of planned absences including holidays/vacations as soon as known.
Be available for scheduled conference calls (about 4 per year), which could be at unusual times due to Directors living in different time zones.
Learn and follow WFDF policies. Work toward creation, update, and approval of policies for good governance where needed. Be prepared to follow a Conflict of Interest (COI) policy, which may require reasonable disclosures like financial dealings with other organizations
Not to engage in criminal behavior (organizational/corporate). Traffic tickets, for example, would not be a WFDF concern unless driving a WFDF vehicle, which we do not have. Properly identify and report relevant criminal behavior of any WFDF person or WFDF member. We have not had an issue here, but seen a prominent example in another international sport federation (IF).
Resign if consistently unable or unwilling to meet minimum Board requirements.
Finally, remember the reasons you first started to play flying disc sports. Keep these alive in your decision-making, among the board, and in your interactions with WFDF members and the world.

Executive Director

Tasks

1. WFDF administrative support

membership application processing
membership dues invoicing and processing
membership census
outreach programs
Congress arrangements
WFDF election arrangements

2. Communication

Day-to-day communication with member organizations
maintaining WFDF contact lists, handling e-mail and other correspondence
communicating with GAISF, IWGA, WADA and other external organizations as directed by the Executive Committee
website oversight and preparation of newsletters to WFDF members
PR and media activities
Read all correspondence on wfdfmemberlink mailing list

3. Event management

WFDF event coordination activities with WFDF Committee Chairs and tournament directors
event bid processing and evaluation
event organization support and event marketing
event procedures development

4. Organization

ExCom and Board administrative support (meeting briefing books and minutes, etc)
WFDF archives and records management
Coordination of WFDF�s involvement with official agencies
Managing the calendar and tickler systems for the volunteer staff and officers
Read all correspondence on wfdf-executive mailing list